Risk Assessment (COVID-19) Club Reopening

Coronavirus (COVID-19)

Risk Assessment Policy

Document revision control and amendment record


The signatures below certify that this policy has been reviewed and accepted and demonstrates that the signatories are aware of all the requirements contained herein and are committed to ensuring their provision.







SIMON EVANS                                                                                CHAIRMAN                                     10.07.2020

MARK JONES                                                                            License Holder                             10.07.2020

CLIVE DAVIES                                                                                 SECRETARY                                   10.07.2020

MARTIN RODWEL                                                                         VICE CHAIRMAN                          10.07.2020    

PAUL BEYNON                                                                      TREASURER





Amendment Record

This policy is reviewed to ensure its continuing relevance to the systems and process that it describes. A record of contextual additions or omissions is given below:

Company Proprietary Information

The electronic version of this policy is the latest revision. It is the responsibility of the individual to ensure that any printed version is the current revision. The printed version of this policy is uncontrolled, except when provided with a document reference number and revision in the field below:

Document Ref.



Uncontrolled Copy

                 Controlled Copy     







Part 1: Statement of intent

Part 2: Responsibilities

Part 3: Risk Assessment Process



0.1 Background — The Management of Health and Safety at Work Regulations 19991

As required by Regulation 3 of The Management of Health and Safety at Work Regulations 1999, employers must make a suitable and sufficient assessment of the risks to the health and safety of their employees to which they are exposed whilst they are at work; and the risks to the health and safety of persons not in his employment arising out of or in connection with the conduct by him of his undertaking.

Any assessment must be reviewed if:

  • there is reason to suspect that it is no longer valid; or
  • there has been a significant change in the matters to which it relates; and whereas a result of any such review changes to an assessment are required, the employer or self-employed person concerned shall make them

Where the employer employs five or more employees, they must record the significant2 findings of the assessment; and any group of employees identified by it as being especially at risk.

0.2 Aim of the Mumbles Rugby Club (MRFC) OH&S management system3

The purpose of an OH&S management system is to provide a framework for managing OH&S risks and opportunities. The aim and intended outcomes of the OH&S management system are to prevent work-related injury and ill health to workers and to provide safe and healthy workplaces; consequently, it is critically important for Mumbles RFC to eliminate hazards and minimize OH&S risks by taking effective preventive and protective measures.

When these measures are applied through a OH&S management system, they improve its OH&S performance. An OH&S management system can be more effective and efficient when taking early action to address opportunities for improvement of OH&S performance.




Implementing an OH&S management system enables MRFC to:

  1. manage OH&S risks and improve its OH&S performance
  2. fulfil its legal requirements and other requirements.

0.3 Success factors

The implementation of an OH&S management system was a strategic and operational decision for Fairyhill. The success of the OH&S management system depends on leadership, commitment and participation from all levels and functions of the organisation.


0.4 Supporting documentation and records


Title and I or description


Version: 01

Coronavirus (COVID-19) Information and Risk Assessment - ONGOING


http://www.leqislation.gov.uk/uksi/1999/3242/requlation/3/made 2 https://www.hse.aov.uk/risk/faq.htm

3 httos ://vxww.iso.org/iso-45001 -occu pationa I-health-and-safety. Html



















Policy statement


This is the Coronavirus (COVID-19) Risk Assessment Policy of:

Text Box: Mumbles Rugby Football Club



Our policy is to:



  • Monitor Government and NHS updates on Coronavirus (COVID-19);
  • Identify the hazards from COVID-19;
  • Undertake a suitable and sufficient risk assessment of the risks from COVID-19; Consult staff or their representatives in the risk assessment process. We acknowledge they will have useful information about how work is done which will help us understand the actual risks;
  • From the risk assessment be able show that a proper check was made, all people who might be affected were considered, all significant risks have been assessed, the precautions are reasonable, and the remaining risk is low;
  • Reduced risk to the lowest reasonably practicable level by taking preventative measures, in order of priority (hierarchy of control);
  • Review the risk assessment when there is a reason to suspect it is no longer valid or there has been a significant change in the matters to which it relates; Follow good practice and retain the risk assessment(s) while they remain relevant and in adherence to the organisations retention policy; Review and revise this policy at least annually.


Signed: Simon Evans              

Position: Chairman

Print name                                       


10th July 2020


Review date

10th July 2021



·Overall and final responsibility for risk assessment arrangements:

Simon Evans (Chairman) Clive Davies (secretary) Martin Rodwell (Vice chairman) Paul Betnon (Treasurer) – DIRECTORS OF MUMBLES RFC

  • Day-to-day responsibility for ensuring this policy is put into practice:

Mark Jones (Steward)

  • Responsibility for undertaking the risk assessment:

Simon Evans (Chairman)

  • Responsibility for monitoring Government updates and disseminating information to the MRFC:

Simon Evans (Chairman) Clive Davies (secretary) Martin Rodwell (Vice chairman) Paul Betnon (Treasurer)

  • Responsibility for undertaking an annual audit of general risk assessment arrangements


All employees are required to:

  • Cooperate with the company and co-workers on health and safety matters to help everyone meet their legal requirements; 4
  • Respect and implement NHS Guidance on 'How to avoid catching and spreading coronavirus
  • Adhere to Government coronavirus (COVID-19) 'Stay at home guidance for employees',6
  • Report all health and safety concerns to an appropriate person.

4 https://www.hse.aov.uk/workers/responsibilities.htm 5 https://www.nhs.uk/conditions/coronavirus-covid-19/ 6 https://www.qov.uWgovemment/publications/quidance-to-employers-and-businesses-about-covid-19/covid-19auidance-for-emplovees




PROCESS: To ensure that the procedures and safe working practices for both the identification and management of risks associated with COVID-19 are adequate with regard to The Management of Health and Safety Regulations 1999.